Careers
Pemex Procurement International, Inc. is an equal opportunity employer and complies with all applicable federal, state, and local laws. Equality and non-discrimination are principles contained in the PPI’s Code of Ethics and Code of Conduct.
Be Part Of Our Team
We take pride in the professional qualifications and experience of our workforce and maintain a wide cultural diversity in our organization. See our open positions listed below.
Bilingual Administrative Assistant
POSITION SUMMARY
Responsible for assisting various departments on administrative duties and activities. Must maintain high level of confidentiality with documents or any information that comes from Board of Directors and/or upper management.
LOCATION
Houston, TX 77079
ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)
Responsible for supporting several departments with organization, complete administrative tasks, that allows department employees to focus on more advanced responsibilities. Monitors telephone calls, greet visitors, schedule appointments, maintain calendar schedules and coordinate staff and other meetings Prepares communications for customers, vendors, such as memos, requisitions, emails, invoices, reports, internal procedure manuals and other correspondence using Outlook and Microsoft office Write, edit, and translate documents from letters to reports and instructional documents; Also proofreads and edits documents to ensure completeness and accuracy Create and maintain filing systems, both electronic and physical, prepares and organizes documentation for review assembling all necessary documents in well-presented files Tracks and follows up on correspondence sent and received by several departments and up to completion Prepares and sends by e-mail, fax, mail, or express mail, as requested, all documentation and information needed for the adequate operation of the departments Monitors and oversees calendars resolving any scheduling conflict prioritizing items on the agenda Coordinate meetings with customers and vendors Supports when required videoconference meetings and the elaboration of Meeting Minutes Ability to effectively communicate and present information to groups of managers, customers, etc. Reviews and updates information daily pertaining to the departments needs Classifies and organizes files, reports, and records including material confidential in nature from the departments by always keeping them updated Makes travel reservations and prepares the related travel requests and reports Supports and make requisitions for seminars, conferences, and other activities for the personnel for several departments Prepares and administers the vacation schedule for several departments Maintains a registry of price validations and price adjustment documents and files these documents in the corresponding binders Requests the storage of such binders in the File Room Performs other activities related to the position assigned by the department head
EDUCATION AND/OR EXPERIENCE
Two years of administrative experience or combination of education and experience
Qualifications
Honesty, trustworthiness, integrity, and dependability
Requirements
Education Level: High School diploma, Degree preferred
Travel: Test travel requirements.
Language: Fluent in English and Spanish, must read and write over 50% of the time
Special requirements: Computer Skills – Proficiency in Microsoft Office Suite at Intermediate Levels. Excel intermediate pivot tables, macros, mail merge, functions & formulas. Word-Intermediate, mail merge, booklets, formatting Outlook- Intermediate, file organizing, meetings, scheduling Power Point- Intermediate. Reasoning Ability – Ability to respond to common inquiries or complaints for customers, suppliers, regulatory agencies, or members of the business community.
08/12/2024